COMESA Minerals Protocol

Minerals Exportation Documentation:

TOP LEVEL DOCUMENTATION

Each mineral shipment and delivery shall be identified with all appropriate contract numbers. Copies of the documents shall be sent for customs pre-clearance (if at all possible and done by the Import Country customs authorities) and original documents will be provided with shipment at the port of destination.
Three original Proforma Commercial Invoices in favor of the Buyer based on the weight and purity of the minerals ascertained by the Preliminary Assay Report (“for customs purposes only) (“Proforma Commercial Invoice”).
Certificate of Origin.
Full set Original Bill of Landing / Bill of Entry (BOE) / Customs Declaration Form with no marking of any kind but showing the appropriate Harmonized Custom Code.

SECOND LEVEL DOCUMENTATION

The above four documents are mandatory for customs clearance and transfer of payment, while the following documents may be optionally required by the Refinery, the Banks, Customs and other Governmental Authorities so in order to avoid any delays, the Seller is strongly advised to also submit them on time.

Inventory of goods - packing list with gross and net weight and serial numbers of packing boxes
Insurance Certificate
Exportation license (for exporting company) / Master Dealers License
Certificate of ownership stating that Seller is the lawful owner of the goods
Export Permit (for each shipment)
Preliminary Assay Report
Customs Certificate and taxes receipt of the country of origin
Title of exportation and declaration by Seller/Supplier/Owner stating that payment of all duties, charges and taxes to the relevant authorities at origin, that the minerals are of non-criminal origin, unencumbered and free of any liens, transferable and exportable
Shipping Approval Certificate or Re- Export Authorization
Further required documentation if the Gold comes from the DRC or any neighboring country to the DRC or a country that the Import Country requires such documentation, as follows:

UN MONUSCO Clearance
Interpol clearance certificate
Compliance that the gold contains no Deleterious Elements

DOCUMENTATION HOMOGENIZATION & TRACKING

In our homogenization program, we made sure all documentation used in The Tripartite Free Trade Area (TFTA) are Homogenized into Similar Documents Used for exportation of minerals into the whole COMESA - EAC - SADC zone. There is a unique tracking number located on a sticker on the left of all documentation and it is used to know the necessary details an importer would need.

COMEXSOFT1 an online application helps customs officials at different posts to enter data about minerals circulating in the TFTA Zone using a homogenized Lot number code and data from all registered official mines in the zone.

Tracking Page

TESTIMONIALS

PLANNING. Data provided to me was accurate and helped us orienting our mineral researches accurately. M. FUCHS

HOMOGENIZATION. I almost went in a quarter of african countries purchasing rare germs. Each time the procedures were different, the taxation systems and rates different too. I got defrauded sometimes before managing to get and understand the right procedure in each country. With this homogenization things are easier now. The whole of COMESA Tripartite the system is the same. KIM R. WOON

DOCUMENTATION PROCESS TRACKING. Our company can keep track now on time of the whole documentation acquiring process prior to each exportation. M. C. MCKEOWN

DUE DILIGENCE. Trading link between the whole COMESA block and the Middle East became smooth. Due diligence on minerals operators and their documentation got smooth. H. AL-KHALID

OUR CONTRIBUTION

COMESA IN MINERALS EXPORTATION

Artisanal and Small Scale Mining (ASM) is emerging as an important socio-economic sector for the rural poor in many developing nations in the COMESA Zone. People in some regions rather work independently, mining or panning for minerals using their own resources. Small-scale mining includes enterprises or individuals that employ workers for mining, but generally working with hand tools.

The Common Market for East and Southern Africa (COMESA) crafted a mineral policy to regulate and standardise the mining sector in the region to reduce leakages and exportation of raw minerals. COMIPRO was designed to take care of the poor pricing framework and policy formulation in Minerals Exportation.

We help also homonegizing the documentation processing of the minerals prior to circulation in COMESA zone, Africa in general or exportation outside COMESA zone.